College Park Elementary School

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CPES Constitution & By-Laws
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Constitution and ByLaws 2016


 
CONSTITUTION OF COLLEGE PARK ELEMENTARY SCHOOL April 11, 2016

ARTICLE I – NAME This organization is established as College Park Elementary School (herein after referred to as the School). ARTICLE II – PHYSICAL ADDRESS The School is presently located at 220 Townline Road North, Oshawa, Ontario. ARTICLE III – OWNERSHIP This School is legally owned by the Ontario Conference of the Seventh-day Adventist Church (herein after referred to as the Conference), which in turn is a part of the Seventh-day Adventist Church in Canada (herein after referred to as the SDACC), which in turn is a part of the North American Division (herein after referred to as the NAD) of the General Conference of the Seventh-day Adventist Church (herein after referred to as the GC). ARTICLE IV – PURPOSE
A. The purpose of this School is to prepare youth for effective citizenship in this world and for eternal fellowship in the world to come.
B. The School endeavours to promote the harmonious development of the physical, mental, emotional, social and spiritual powers of the students.
C. The School operates in accordance with the statement of the philosophy of Seventh-day Adventist education contained in the SDACC Education Code.
ARTICLE V – MEMBERSHIP Every Seventh-day Adventist church which has been admitted to the constituency of the School is a member church. As of this date, the member or constituent churches are: Bowmanville, College Park, New Life, Whitby/Kendalwood, and their successors. ARTICLE VI – TERRITORY The territory of the School is determined by the location of the member churches that operate the School, which are primarily located in the Durham Region. ARTICLE VII – BYLAWS The constituency of this School may enact Bylaws and/or repeal them; such Bylaws may embrace any provision that is consistent with the Constitution.
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ARTICLE VIII – INTERPRETATION This Constitution and its Bylaws shall be given such liberal and fair interpretation required to best achieve the objectives set herein. Any dispute as to the interpretation of this Constitution and/or its Bylaws shall be determined by a vote of the School Board (herein after referred to as the Board) at a duly called meeting thereof, and shall require a two-thirds majority to settle the interpretation of the point under dispute. ARTICLE IX – AMENDMENTS
A. Any member church may propose amendment(s) to the Constitution or to its Bylaws.
B. Any proposed amendment(s) shall be submitted in writing to the Board Chair (herein after referred to as the Chair) for referral to the Constitution & Bylaws Committee.
C. The Constitution and Bylaws Committee shall consider the proposed amendment(s) in a reasonable time and bring to the Board its report on the proposed amendment(s) with its recommendations concerning the same.
D. The Board shall consider the Constitution & Bylaws Committee report on the proposed amendment(s) and see that they are posted in all member churches at least 3 weeks before the Constituency Meeting at which such amendment(s) shall be considered.
E. This Constitution or its Bylaws may be amended by a two-thirds majority vote of the delegates present and voting at any Constituency Meeting where such amendment(s) is presented.
ARTICLE X – DISSOLUTION AND DISPOSITION OF ASSETS The School may be dissolved only by a two-thirds majority vote of the delegates present and voting at any Constituency Meeting where such dissolution is being considered. In the event of the dissolution of the School, all assets remaining after payment, or provision for payment, of all incurred debts or liabilities, shall be transferred to its rightful successor or, in the absence of such, to the Conference.
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BY-LAWS OF COLLEGE PARK ELEMENTARY SCHOOL April 11, 2016
ARTICLE I - GENERAL BUSINESS Sec. 1. Principal Office The principal office for the transaction of the business of the School is presently located at 220 Townline Road North, Oshawa, Ontario. In case of emergency, the Board may change the location of the principal office, as appropriate. Sec. 2. Fiscal Year The fiscal year shall be from September 1 to August 31 following. Sec. 3. Banking Arrangements The banking business of the School shall be transacted with banks or savings institutions designated by the Board, under the advisement of the Conference and in accordance with NAD policy, and shall be transacted on the School's behalf by the Treasurer and/or other persons designated by the Board. All funds shall be deposited in the name of the School. Sec. 4. Execution of Instruments Deeds, transfers, assignments, contracts, obligations, and other legal instruments requiring the signature of the School shall be signed, on behalf of the School, by two officers of the Conference. ARTICLE II - CONSTITUENCY Sec. 1. Constituent Churches Every Seventh-day Adventist church which has been admitted to the constituency is a constituent or member church. As of this date, the constituent churches are: Bowmanville, College Park, New Life, Whitby/Kendalwood, and their successors. Sec. 2. Joining the Constituency A church becomes a constituent or member church upon submitting a written application confirming that a quorum of the members of the applying church, assembled in business session, have voted the application and agree to abide by the School’s Constitution and Bylaws; and upon the application being accepted by the Board and ratified by majority vote at a Constituency Meeting.
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Sec. 3. Withdrawal from the Constituency
a. A constituent church may withdraw from the constituency by sending written notice to the Board that the church in business session has voted its withdrawal. The only effective date for withdrawal is the end of the current School year. In order for the withdrawal to be considered by the Board, the withdrawal notice must be received by January 15 of the year in which the withdrawal is to become effective.
b. A withdrawal must be ratified by majority vote at a Constituency Meeting.
c. The withdrawal does not release the withdrawing church from any legal or financial obligation incurred during the time it was a constituent or member church.
ARTICLE III – CONSTITUENCY MEETINGS Sec. 1. Regular Constituency Meetings Regular Constituency Meetings shall be held at least once each school year, normally in the spring. Sec. 2. Special Constituency Meetings When necessary, the Board may call a Special Constituency Meeting. Sec. 3. Notice of Time and Place for Constituency Meetings The Board shall notify the pastor, the first elder, the clerk, and the bulletin secretary of each constituent church of the time and place of an upcoming Constituency Meeting. Sufficient notice shall be given so that on three consecutive Sabbaths prior to the date of the meeting, written or verbal notice might be given at each church. It is the responsibility of each church constituent to notify its elected delegates of the Constituency Meeting. Sec. 4. Delegates to Constituency Meetings Delegates to Constituency Meetings shall be Seventh-day Adventists in regular standing, elected by their respective constituent churches or ex officio.
a. Each constituent church is entitled to elect a number of delegates equal to five percent of its membership as listed in the current Conference directory. It is suggested that some of the delegates be elected from among the Board members of the constituent churches. Church delegates shall be elected in the same manner and for the same term as other church officers. No later than four weeks prior to a Constituency Meeting, the clerk of each constituent church shall send to the Board Chair a list of its delegates for the coming calendar year.
b. All members of the School Board.
c. The three Conference officers, ex officio.
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d. The Superintendent(s) of the Schools of the Ontario Conference, ex officio.
Sec. 5. Business of Constituency Meetings It is the responsibility of the constituency:
a. To receive the Principal's report, the Treasurer's report, and other School related reports.
b. To ensure adequate financing for the general operation of the School
c. To receive the budget for the following school year at each regular Constituency Meeting.
d. To vote long-range plans for School development, including the approval of financial plans for major capital improvements, as recommended by the Board.
e. To vote pertinent plans and policies for the operation of the School.
f. To recommend applicable policy changes to the Ontario Conference Office of Education.
g. To establish and enact the Constitution and Bylaws, as proposed by the Constitution and Bylaws Committee and recommended by the Board, provided that they be in compliance with denominational policies.
h. To encourage the organization and function of a Home and School Association.
Sec. 6. Quorum Thirty delegates shall constitute a quorum for the transaction of business at any Constituency Meeting. Sec. 7. Persons Entitled to Vote Delegates alone are entitled to vote at Constituency Meetings. Sec. 8. Votes to Govern Every issue shall be decided upon by a simple majority of the votes cast, unless otherwise provided herein or in the Constitution. Sec. 9. Voting Method Voting shall be by a show of delegate cards or by electronic voting device, unless a secret ballot is required by the Chair or requested by a majority of the delegates present. Sec. 10. Proxy Delegates may not vote by proxy.
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Sec. 11. Attendance at Constituency Meetings by Observers Parents/guardians of students currently enrolled in the School who have not been elected as delegates may attend as observers, whether they be members of a constituent church or not. CPES teachers may attend as observers. Non-delegate members of the constituent churches may attend as observers. Observers may speak only if and when invited or permitted by the Chair.
Sec. 12. Minutes of Constituency Meetings
The minutes of Constituency Meetings shall be submitted to the Board for review and recommendation prior to the next Constituency Meeting. ARTICLE IV - SCHOOL BOARD Sec. 1. Composition The School Board shall consist of:
a. The Chair, ex officio.
b. The Vice Chair, ex officio.
c. The Executive Secretary: (the School Principal), ex officio.
d. The Treasurer, ex officio.
e. The senior pastor of each constituent church, ex officio.
f. The CPES Home and School Association Leader, ex officio.
g. The Adventist Education Leader of each constituent church, ex officio.
h. Two School Board members from every constituent church up to 200 members, plus one School Board member for every additional 200 members, as listed in the current Conference directory. These shall be elected by the constituent churches, who shall notify the Board of their appointment. The School shall provide to the constituent churches a Skills Matrix, approved by the School Board, on the basis of which each church will elect its representatives to the School Board. Preferably, each representative should bring to the School Board two or more skills.
i. The Superintendent and the Associate Superintendent of Schools of the Ontario Conference, ex officio.
j. The three Conference officers, ex officio.
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Sec. 2. Qualifications Board members shall be eighteen years of age or older, and shall be members of the Seventh-day Adventist Church in regular standing. Sec. 3. Election and Term Board members shall be elected for a term of two years, to a maximum of four consecutive terms. When a Board member has served for four consecutive terms, he/she must remain off the Board for a minimum of one (1) year before being eligible for election. Normally, members shall assume their responsibilities on September 1. Board members representing the constituent churches shall cease in their functions the moment they cease to be members of the constituent church or when they are replaced by new representatives (see above: Sect. 1, articles f., g., and h). Sec. 4. Responsibilities It is the responsibility of the Board:
a. To consult with the Conference Office of Education regarding all personnel matters relative to salaried employees, and to employ hourly wage personnel as needed, in consultation with the Conference administration.
b. To ensure implementation of applicable policies and plans of the Conference Office of Education.
c. To develop policies in areas of local concern such as:
1. Transportation
2. Purchasing procedures
3. Tuition and other methods of financial support
4. Admission requirements, in accordance with provincial and denominational guidelines
5. Equipment and maintenance of the School plant
6. Textbook purchases (pupil and/or School owned)
7. Dress Code
d. To implement master planning.
e. To establish ad hoc committees for the efficient operation of the School.
f. To support the Principal in the implementation of the School program, including:
1. Committee/Board policies
2. Teacher load
3. Daily schedule
4. Code of student conduct
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g. To review the recommendations of the School administration in situations involving serious disciplinary cases and to serve as the ultimate authority in the dismissal of students. Board consideration of dismissal recommendations shall take place in closed or executive sessions.
h. To support the work of the Home and School Association and to facilitate the election of its officers.
i. To consider appeals and to answer questions regarding the operation of the School where satisfactory resolution has not been reached through prior interaction between the concerned parties and the School administration.
j. To participate in the process of School evaluation as scheduled by the Conference Office of Education and, where required, by government agencies.
k. To cooperate with the Conference Office of Education in planning for in-service and continuing education of teachers, and for teacher conventions.
l. To approve, in consultation with the Conference Office of Education, a proposed plan of School organization and a basic curriculum plan for the School.
m. To adopt the recommended Conference-wide School calendar. Any local modification to or deviation from the same must receive prior approval from the Conference Office of Education.
n. To approve the School Handbook, which shall include items such as:
1. Philosophy of education
2. Financial information
3. School regulations
4. School calendar
5. Course offerings
6. Dress code
7. Student conduct
o. To review and approve the funded annual operating budget presented by the Finance Committee.
p. To review and approve the funded capital budget presented by the Finance Committee.
q. To cooperate with the SDACC and Conference Offices of Education in matters of curriculum development and implementation, as well as policies pertinent to the operation of the School.
r. To conduct meetings in accordance with generally accepted parliamentary procedures, as suggested by the GC.
s. To approve an annual schedule for Board and Executive Meetings.
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Sec. 5. Meetings Meetings of the School Board shall be held at least once every month during the School year, and during the summer vacation months as required, to maintain the efficient operation of the School. Sec. 6. Place of Meeting Meetings of the School Board shall be held at the School, unless otherwise announced. Sec. 7. Attendance Board meeting may be attended in person or via teleconference. Regular attendance and active participation at all Board meetings is expected and encouraged. Unexcused absence from three consecutive Board meetings or from more than one third of the Board meetings held in a year shall result in the Board declaring the position vacant, of which the Executive Secretary will notify both the delinquent member and the respective constituent church board for its appointment of a new representative to the CPES Board. Sec. 8. Attendance By Members of Constituent Churches and Other Stakeholders as Observers Regular Board meetings shall be open for attendance to members of the constituent churches and other stakeholders, provided they announce in advance their intent to the Chair to verify that the meeting they wish to attend is not in camera. Observers shall have no voting privileges. They shall have no voice unless otherwise determined by the Chair. Sec. 9. Quorum The Board may transact business in the presence of ten (10) of its members. Once a quorum is established, it shall be deemed valid for the duration of the meeting. Member attending a Board meeting via teleconference shall be counted as present. Sec. 10. Voting Methods Voting shall be carried out viva voce, by a show of hands, or by electronic means, unless casting a ballot is determined by the Chair or requested by a member.
Sec. 11. Votes to Govern Every issue shall be decided upon by simple majority vote, unless otherwise provided herein.
Sec. 12. Consultations Between Meetings
Board members may be consulted and vote by phone, e-mail, or other electronic means on resolutions requiring their immediate attention between meetings, provided that all Board members
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are notified and that the number of respondents constitutes a quorum. Their responses shall be recorded and reported, in summary form, in a designated section of the Minutes.
Sec. 13. Standard of Care In the exercise of their power and in the discharge of their duties, Board members and officers shall act honestly, in good faith, and in the best interest of the School, exercising the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances. Board members and officers shall comply with and stand in support of the School’s Constitution and Bylaws.
Sec. 14. Declaration of Conflict of Interest and/or Commitment A Board member who is in conflict of interest and/or commitment regarding an item that comes before the Board shall request to have entered in the minutes of the meeting the nature and extent of such conflict. Persons making such disclosures shall refrain from voting on the item in which a conflict has been registered. When a potential conflict exists, Board members are to follow usual ethical procedures and absent themselves from the meeting where there is personal gain for the duration of that agenda item. Each Board member shall sign annually a statement of conflict of interest and/or commitment. This form will be supplied by either the Executive Secretary of the School Board or the Conference Office of Education (For definition of Conflict of Interest and/or Commitment see pertinent sections of the NAD Working Policy). Sec. 15. Confidentiality All discussions, distributed materials, and actions of the Board shall be kept confidential, unless otherwise indicated by the Chair. The Chair shall convene or declare in-camera sessions of the Board at his/her own discretion and without appeal or at the request of two-thirds of the members of the Board. In-camera sessions of the Board are closed to non Board members; accounts of discussions shall not be recorded. Actions, however, shall be recorded. All in-camera discussions, distributed materials, and actions shall be kept confidential. Breach of trust in this regard shall result in loss of Board membership. Sec. 16. Solidarity
Members shall demonstrate Board solidarity –defined as, a loyal position by the members of the Board in defense of all decisions and voted actions.
Sec. 17. Agenda and Minutes The Agenda for every Board meeting shall be prepared and approved by the Executive Committee, and posted online the week before the meeting.
Minutes of Board meetings shall be kept in summary form. Once approved by the Board, they shall be posted on the CPES website the week after the meeting.
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Sec. 18. Discontinuation of Membership Board membership may be terminated by vote of the Board of the church which elected the member (see above: Article 4, Sec. 1. and 3.), or by two thirds majority vote of the School Board members present. Recurrent absenteeism will result in loss of membership, as provided for in Sec. 7 above. Sec. 19. Vacancies of Offices and Board Members The School Board shall fill vacant offices as necessary. When a vacancy occurs with respect to a representative from a constituent church, it shall be the duty of the constituent church involved to elect a new representative to serve for the remainder of the term (see above: Article 4, Sec. 1. and 3.). Sec. 20. Liability Insurance Coverage for Board Members and Officers The Conference provides liability insurance for the protection of Board members and of other persons acting at the Board's request, against any liability incurred by such individuals acting in their elected or appointed positions, except where the liability is incurred by failure to act in compliance with the stipulations of the Constitution and Bylaws, the stipulations of the Board, and/or the laws of the land. ARTICLE V – OFFICERS OF THE BOARD The following shall be the officers of the Board:
a. The Chair
b. The Vice Chair
c. The Executive Secretary: the School Principal, ex officio.
d. The Treasurer
ARTICLE VI – ELECTION AND TERM OF THE OFFICERS OF THE BOARD By April of each election year, the Board shall elect or re-elect its Chair and Vice Chair from among the School Board members. These shall serve for a minimum term of two years, from September 1 to August 31.
The Executive Secretary –the School Principal—shall serve ex officio.
The Treasurer is elected by the Board and serves at the pleasure of the Board until either resignation of termination occurs.
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Sec. 1. Removal from Office
When necessary, an elected officer shall be removed by vote of two thirds of the members of the Board present at an in camera meeting.
ARTICLE VII – DUTIES OF OFFICERS OF THE BOARD Sec. 1. The Chair The Chair shall:
a. Call or provide for the calling of Board and Constituency Meetings, and preside at these meetings.
b. Serve as a consultant to the Executive Secretary on the preparation of an agenda for Board and Constituency Meetings.
c. Follow appropriate parliamentary procedures.
d. Encourage discussion relative to agenda items.
e. Become acquainted with the School program and confer with the Principal on items pertaining to the operation of the School.
f. Support the Principal in the administration of the School.
g. Act as liaison with individual churches, ensuring open communication and the presentation of School items pertinent to each constituent church.
h. Perform such other duties as the School Board may determine
i. Ensure the smooth operation of the School.
j. Be an ex officio member of all Committees
Sec. 2. The Vice Chair The Vice Chair shall:
a. Act in the place of the chair in his/her absence and at his/her request.
b. Perform such other duties as the chair or the Board may determine.
c. Be an ex officio member of all Committees.
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Sec. 3. The Executive Secretary The Executive Secretary shall:
a. Give Board members sufficient notice (not less than five business days) regarding upcoming meetings of the Board.
b. Prepare and maintain accurate records and minutes of Board actions and policies, ensure their custody and preservation, and forward copy thereof to the Conference Office of Education.
c. Prepare and circulate the agenda and minutes five days before each Board meeting, in consultation with the Chair.
d. Ensure that all actions taken and decisions made by the Board and at Constituency Meetings are in compliance with the current CPES Constitution and Bylaws.
e. Carry on necessary correspondence for the School.
f. File with the Conference Office of Education the yearly schedule of regular Board meetings.
g. Maintain current the School’s Handbook.
h. Act as liaison with the constituent churches, keeping them informed of pertinent School developments, plans, projects, events, and needs.
i. Be an ex officio member of all committees.
Sec. 4. The Treasurer The Treasurer shall:
a. Keep adequate financial books and records, issue School bills and monthly statements to parents/guardians, collect tuition, and pay authorized bills.
b. Present at each Board meeting a complete financial statement, prepared according to generally accepted accounting procedures.
c. Prepare, with the Finance Committee, an annual budget for the School.
d. Send copies of the budget and of the monthly financial statements to the constituent churches and to the Conference Office of Education not later than ten days after they are presented at Board or Constituency Meetings.
e. Be the custodian of School funds, controlling the deposit of money, the safekeeping of securities and the disbursement of School funds.
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f. Conduct other business as directed by the Board.
Sec. 5. Variation of Duties From time to time, the Board may vary the powers and duties of any officer, provided that harmony with the Constitution and Bylaws is preserved. ARTICLE VIII – EXECUTIVE COMMITTEE OF THE BOARD Sec. 1. Composition The Executive Committee of the Board shall include ex officio members and elected members. The ex officio members shall be the four Executive Officers of the Board and the senior pastors of the constituent churches. The elected members shall be two Board members elected by the Board.
Sec. 2. Election and Term By April of each year, the Board shall elect from among its members the two elected members of the Executive Committee. They shall serve from September 1 to August 31. The Board may fill vacancies whenever they occur. Sec. 3. Duties The duties of the Executive Committee shall include:
a. Attend to such matters whose urgent nature requires that they be immediately addressed, without waiting until the next regular Board meeting.
b. Preview and prepare items for presentation to and discussion by the Board.
c. Address such matters whose sensitive nature requires strict confidentiality.
d. Make decisions pertaining to matters whose minor importance does not require that they be addressed by the Board.
e. Conduct other business as directed by the Board.
f. Report to the Board all voted actions.
g. Address matters pertaining to student discipline.
h. Monitor Board attendance, confidentiality and solidarity –defined as, a loyal position by the members of the Board in defense of all decisions and voted actions.
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Sec. 4. Meetings The Executive Committee shall meet when necessary, being convened by the Chair. Its meetings shall be in camera. Sec. 5. Quorum The Executive Committee may transact its business in the presence of a simple majority of its members. This quorum must be maintained for the duration of the meeting, failure of which the meeting shall be immediately adjourned.
Sec. 6. Minutes The Executive Secretary shall record and report to the Board all voted actions taken for ratification. ARTICLE IX – STANDING COMMITTEES OF THE BOARD Sec. 1. Designation There shall be seven standing committees of the Board, designated as follows:
a. The Constitution and Bylaws Committee
b. The Finance Committee
c. The Marketing and Enrollment Committee
d. The Personnel Committee
e. The Strategic Planning Committee
f. The Building, Grounds, and Safety Committee
g. The Technology Committee
h. The Fundraising Committee
Sec. 2. Election and Term By September of each year, the Board shall elect from among its members those who are to serve in these committees. They shall serve from September 1 to August 31. The Board may fill vacancies whenever they occur.
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Sec. 3. Constitution and Bylaws Committee This committee shall be composed of five individuals. Three of these shall be elected by the Board from among its members. The remaining two shall be the School’s Executive Secretary and the Conference Superintendent of Schools, who shall serve ex officio.
The Board shall appoint a Chair. At its first meeting, the members of this committee shall elect a Recording Secretary. It is the duty of this committee to implement revisions and updates to the Constitution and Bylaws, which it shall present to the Board for review. Once approved, the Board shall propose them to the constituents for enactment at a Constituency Meeting. (See also: CPES Constitution, ARTICLE VII – BYLAWS, ARTICLE VIII – INTERPRETATION, and ARTICLE IX – AMMENDMENTS). Sec. 4. Finance Committee This committee shall be composed of a minimum of eight individuals. Four of these shall be elected by the Board from among its members, one from each constituent church. The remaining four shall be the Chair, the Vice Chair, the School Principal and the Treasurer, who shall serve ex officio.
The Board shall appoint a Chair. At its first meeting, the members of this committee shall elect a Recording Secretary. It is the duty of this committee to prepare and present to the Board an annual operating budget, a capital budget, and a long range capital renewal plan. Additionally, this committee shall present to the Board recommendations regarding tuition, fees and church subsidies. Sec. 5. Marketing and Enrollment Committee This committee shall be composed of a minimum of nine individuals. Four of these shall be elected by the Board a) from among its members, b) from among the staff, or c) from among the members of the constituent churches. The remaining three shall be the Chair, the Vice Chair, the School Principal, the Treasurer, and the Ontario Conference Superintendent of Schools, who shall serve as ex officio.
The Board shall appoint a Chair. At its first meeting, the members of this committee shall elect a Recording Secretary. It is the duty of this committee to prepare and present to the Board a current strategy for: a) strengthening the School’s relationship with the constituent churches; and b) marketing the School to the constituent churches and to the surrounding community. The committee may seek input from external consultants.
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Sec. 6. Personnel Committee This committee shall be composed of a minimum of six individuals. Two of these shall be elected by the Board from among its members. The remaining three shall be the Board Chair and the Vice Chair who shall also chair this committee, the School Principal, who shall act as Recording Secretary for this committee, and the Ontario Conference Superintendent of Schools, who shall serve ex officio. It is the duty of this committee to consider matters pertaining to the personnel of the School and to make recommendations to the appropriate entities. Sec. 7. Strategic Planning Committee This committee shall be composed of a minimum of eight individuals. Two of these shall be elected by the Board from among its members. The third might be a member of the teaching staff, elected by the Board. The remaining four shall be the Board Chair, who shall also chair this committee, the Vice Chair, the School Principal, who shall act as Recording Secretary for this committee, the Treasurer who shall serve ex officio, and the Chair of the Marketing Committee. It is the duty of this committee to generate, update, and recommend to the Board a comprehensive strategic plan that includes short term (up to two years), medium term (three to five years), and long term (beyond five years) goals and objectives for the School. This committee shall plan, coordinate, and host, on a bi-annual basis, a Strategic Planning Retreat of the Board to review, assess, and refocus its vision for the continuous development of the School
Sec. 8. Building, Grounds, and Safety Committee
This committee shall be composed of a minimum of seven individuals. Three of these shall be elected by the Board from a) among its members; b) members of the staff; c) members of the constituent churches. The remaining four shall be the Board Chair, the Vice Chair, the School Principal, and the Treasurer, who will serve ex officio.
It is the duty of this committee to assess the condition of the physical plant, to monitor safety, and to make any pertinent recommendations to the Board pertaining to maintenance, improvements, expansion, and all other capital expenditures.
Sec. 9. Technology Committee
This committee shall be composed of a minimum of seven individuals. Four of these shall be elected by the Board as follows: a) two teachers; and b) two additional technology informed individuals selected from the Board or from the constituent churches. The remaining three shall be the Chair, the Vice Chair, and the School Principal, who will serve ex officio.
It is the duty of this committee to develop and keep current a technology plan, to assess and recommend to the Board matters pertaining to updates, expansion and improvement, as well as staff training and use of the equipment, and to ensure online safety.
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Sec. 10. Fundraising Committee
This committee shall be composed of a minimum of nine individuals. Five of these shall be elected by the Board, as follows: a) from among its members; b) from among the faculty and staff; c) from among the members of the constituent churches; or d) from other suitable sources. The remaining four shall be the Chair, the Vice Chair, the Secretary, and the Treasurer, who shall serve ex officio.
The Board shall appoint a Chair.
At its first meeting, the members of this committee shall elect a Recording Secretary.
It is the duty of this committee to prepare and present to the Board a current strategy for fundraising from the following: a) the constituent churches; b) the surrounding community; and/or c) other suitable sources.
This committee may seek input from external consultants. ARTICLE X – AUDITING Financial records shall be audited annually by the Conference Auditing Service. The auditor’s report shall be presented to the Board by the auditor in person. The auditor’s report shall be presented in writing at the Constituency Meeting, and shall be available for inspection by any member. Furthermore, the auditor shall be entitled to attend Constituency Meetings where his/her report is presented, and to be heard on any matter concerning the auditor’s report or other related issues.
ARTICLE XI – HOME AND SCHOOL ASSOCIATION Sec. 1. Purpose The purpose of the Home and School Association (herein after referred to as the HSA) is twofold:
a. To provide parent education
b. To unite the home, the School, and the church in their endeavors to provide Seventh-day Adventist Christian education for the children.
(See: Pertinent sections of the Seventh Day Adventist Church Manual)
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Sec. 2. Objectives The objectives of the HSA are:
a. To educate parents in cooperation with the church and School in their work of fostering the development of the whole child—“the harmonious development of the physical, the mental, and the spiritual powers.” Education, p. 13.
b. To promote cooperation between parents and teachers in the educational process.
c. To give guidance for establishing in the home an atmosphere of love and discipline in which Seventh-day Adventist Christian values can be instilled in children through Bible study, prayer, family worship, and the example of the parents.
d. To provide an opportunity for parents and teachers to develop a positive relationship in their work for the children.
e. To support the church School in its effort to more fully harmonize the principles of Christian education in philosophy, content, and methodology.
f. To strengthen the relationship between home and School by promoting such activities as:
1. Providing suggestions to the administration and School Board for program improvement.
2. Encouraging frequent communication between home and School.
3. Encouraging parents to visit the School.
4. Encouraging teachers to visit the homes of students.
5. Providing volunteer services as requested by the School.
6. Assisting in providing the School with additional equipment and facilities not provided by the constituent churches or the Conference.
7. To work toward the goal of enrolling every child of the church in the church School. Earnest endeavor should be made to provide ways for disadvantaged children to attend church School so that no Seventh-day Adventist child will miss the opportunity of a Seventh-day Adventist education.
(See: Pertinent sections of the Seventh Day Adventist Church Manual).
Sec. 3. Membership The membership of the HSA shall consist of the following:
a. The HSA Leader of each constituent church.
b. The Adventist Education Leader of each constituent church.
c. Twenty percent of the full-time teachers, elected by their peers.
d. The Principal, ex officio.
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e. All parents/guardians of children currently enrolled in the School.
Sec. 4. Officers The officers of the HSA shall be:
a. The Leader, who shall serve also as a member of the School Board.
b. The Assistant Leader.
c. The Secretary-Treasurer.
d. The Principal, ex officio.
Sec. 5. Election of Officers The first meeting of the HSA shall be convened by the School Principal or designate, in the course of the month of June. The first item of business shall be the election of officers. Holding membership in a constituent church shall be a prerequisite for election. Sec. 6. Term The officers shall serve for two school year, commencing June 30. Officers may be re-elected. Sec. 7. Authority of the Board All functions of the HSA must be approved by the Board. Sec. 8. Reporting to the Board Following each meeting of the HSA, a report shall be submitted to Board who reviews and receives it.
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Revised April 11, 2016
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Page 22 of 24
APPENDIX II
DECLARATION OF CONFLICT OF INTEREST AND/OR COMMITMENT
THIS DECLARATION applies, to the best of my knowledge, to all members of my immediate family (spouse, children, parents, siblings) and its provisions shall protect any organization affiliated with or subsidiary to College Park Elementary School. In the event facts change in the future that may create a potential conflict of interest, I agree to notify College Park Elementary School in writing.
Except as disclosed below:
a. Neither I nor my family have a financial interest or business relationship that competes with or conflicts with the interests of College Park Elementary School.
b. Neither I nor my family have a financial interest in nor am or have been an employee, officer, director, or trustee of, nor receive/have received financial benefits either directly or indirectly from any enterprise (excluding less than five percent (5%) ownership in any entity with publicly traded securities) which is or has been doing business with or is a competitor of College Park Elementary School.
c. Neither I nor my family receive/received any payments or gifts, monetary or non-monetary (other than of nominal value) from other denominational or non-denominational entities, suppliers, or agencies doing business with College Park Elementary School.
d. Neither I nor my family serve/have served as an officer, director, trustee, or agent of any organization affiliated with or subsidiary to College Park Elementary School in any decision making process involving financial or legal interests adverse to College Park Elementary School.
Disclosures:
1._____________________________________________________________________________
2._____________________________________________________________________________
3._____________________________________________________________________________
4._____________________________________________________________________________
Name:
Position/Title:
Date:
Page 23 of 24
APPENDIX III
BOARD SOLIDARITY
Board solidarity means that a decision duly taken by the Board is a decision of all Board members. A dissenting member must not speak critically of it to outsiders, behave in an adversarial manner to it, or keep agitating outside the Board for his/her own position on the matter.
The Board may, at times, take decisions that go against the opinion of a given member or the interests of other entities – including the one that elected such member to the Board. Even so, the member must not go back to his/her constituents and criticize the Board's decision. On the contrary, the dissenting member is expected to defend it or, if unable to do so, to be silent about it.
An incorporated association or registered charity is, in the eyes of the law, a legal person, but only one legal person, which means that it can only have one opinion at a time.
The official spokesperson for the Board is the chairperson, as specified in the Bylaws, or his/her designee.
__________________
COMMITMENT: I, the undersigned, hereby declare that I understand and pledge to abide by the above-stated stipulations.
Name: _______________________________________________
Date: _________________________________________________
Signature: _______________________________
Page 24 of 24
APPENDIX IV
CONFIDENTIALITY AGREEMENT
I, _______________________________, agree with the following statements:
I understand that, as a Board or sub-committee member of College Park Elementary School, I may come in contact with confidential information during my time of service at the said entity.
As part of the condition of my work with the said entity, I hereby commit to keep in strict confidence all information regarding its deliberations and actions.
I will do this in accordance with the Bylaws of College Park Elementary School and applicable laws, including those that require mandatory reporting.
I also agree to never remove any confidential material of any kind from the premises of College Park Elementary School, unless authorized as part of my duties, or with the express permission or direction to do so from Board’s chairperson.
_____________________________
Signature
Dated this ______ day of _____________, 2_______