College Park Elementary School

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CPES Constitution & By-Laws
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CPES Constitution & By-Laws - Revised May 23, 2014.pdf


 
 
CONSTITUTION OF COLLEGE PARK ELEMENTARY SCHOOL
May 23, 2014


 
 
ARTICLE I – NAME
 
This organization is established as College Park Elementary School (herein after referred to as the School).
 
ARTICLE II – PHYSICAL ADDRESS
 
The School is presently located at 220 Townline Road North, Oshawa, Ontario.
 
ARTICLE III – OWNERSHIP
 
This School is legally owned by the Ontario Conference of the Seventh-day Adventist Church (herein after referred to as the Conference), which in turn is a part of the Seventh-day Adventist Church in Canada (herein after referred to as the SDACC), which in turn is a part of the North American Division (herein after referred to as the NAD) of the General Conference of the Seventh-day Adventist Church (herein after referred to as the GC).
 
ARTICLE IV – PURPOSE

 
  1. The purpose of this School is to prepare youth for effective citizenship in this world and for eternal fellowship in the world to come.
 
  1. The School endeavours to promote the harmonious development of the physical, mental, emotional, social and spiritual powers of the students.
 
  1. The School operates in accordance with the statement of the philosophy of Seventh-day Adventist education contained in the SDACC Education Code.
 
ARTICLE V – MEMBERSHIP
 
Every Seventh-day Adventist church which has been admitted to the constituency of the School is a member church.  As of this date, the member or constituent churches are: Bowmanville, College Park, New Life, Whitby/Kendalwood, and their successors.
 
ARTICLE VI – TERRITORY
 
The territory of the School is determined by the location of the member churches that operate the School, which are primarily located in the Durham Region.
 
ARTICLE VII – BYLAWS
 
The constituency of this School may enact Bylaws and/or repeal them; such Bylaws may embrace any provision that is consistent with the Constitution.
                                                                              
ARTICLE VIII – INTERPRETATION
 
This Constitution and its Bylaws shall be given such liberal and fair interpretation required to best achieve the objectives set herein.  Any dispute as to the interpretation of this Constitution and/or its Bylaws shall be determined by a vote of the School Board (herein after referred to as the Board) at a duly called meeting thereof, and shall require a two-thirds majority to settle the interpretation of the point under dispute.
 
ARTICLE IX – AMENDMENTS

 
  1. Any member church may propose amendment(s) to the Constitution or to its Bylaws.
 
  1. Any proposed amendment(s) shall be submitted in writing to the Board Chair (herein after referred to as the Chair) for referral to the Constitution & Bylaws Committee.
 
  1. The Constitution and Bylaws Committee shall consider the proposed amendment(s) in a reasonable time and bring to the Board its report on the proposed amendment(s) with its recommendations concerning the same.
 
  1. The Board shall consider the Constitution & Bylaws Committee report on the proposed amendment(s) and see that they are posted in all member churches at least 3 weeks before the Constituency Meeting at which such amendment(s) shall be considered.
 
  1. This Constitution or its Bylaws may be amended by a two-thirds majority vote of the delegates present and voting at any Constituency Meeting where such amendment(s) is presented.
 
ARTICLE X – DISSOLUTION AND DISPOSITION OF ASSETS
 
The School may be dissolved only by a two-thirds majority vote of the delegates present and voting at any Constituency Meeting where such dissolution is being considered.
 
In the event of the dissolution of the School, all assets remaining after payment, or provision for payment, of all incurred debts or liabilities, shall be transferred to its rightful successor or, in the absence of such, to the Conference.

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BY-LAWS OF COLLEGE PARK ELEMENTARY SCHOOL
May 23, 2014
 
 
ARTICLE I - GENERAL BUSINESS
 
Sec. 1.   Principal Office
 
The principal office for the transaction of the business of the School is presently located at 220 Townline Road North, Oshawa, Ontario.  In case of emergency, the Board may change the location of the principal office, as appropriate.
 
Sec. 2.   Fiscal Year
 
The fiscal year shall be from September 1 to August 31 following.
 
Sec. 3.   Banking Arrangements
 
The banking business of the School shall be transacted with banks or savings institutions designated by the Board, under the advisement of the Conference and in accordance with NAD policy, and shall be transacted on the School's behalf by the Treasurer and/or other persons designated by the Board.  All funds shall be deposited in the name of the School.
 
Sec. 4.   Execution of Instruments
 
Deeds, transfers, assignments, contracts, obligations, and other legal instruments requiring the signature of the School shall be signed, on behalf of the School, by two officers of the Conference.
 
 
ARTICLE II - CONSTITUENCY
 
Sec. 1.   Constituent Churches
 
Every Seventh-day Adventist church which has been admitted to the constituency is a constituent or member church.  As of this date, the constituent churches are: Bowmanville, College Park, New Life, Whitby/Kendalwood, and their successors.
 
Sec. 2.   Joining the Constituency
 
A church becomes a constituent or member church upon submitting a written application confirming that a quorum of the members of the applying church, assembled in business session, have voted the application and agree to abide by the School’s Constitution and Bylaws; and upon the application being accepted by the Board and ratified by majority vote at a Constituency Meeting.
 
 
Sec. 3.   Withdrawal from the Constituency

 
  1. A constituent church may withdraw from the constituency by sending written notice to the Board that the church in business session has voted its withdrawal.  The only effective date for withdrawal is the end of the current School year.  In order for the withdrawal to be considered by the Board, the withdrawal notice must be received by January 15 of the year in which the withdrawal is to become effective.
 
  1. A withdrawal must be ratified by majority vote at a Constituency Meeting.
 
  1. The withdrawal does not release the withdrawing church from any legal or financial obligation incurred during the time it was a constituent or member church.
 
 
ARTICLE III – CONSTITUENCY MEETINGS
 
Sec. 1.      Regular Constituency Meetings
 
Regular Constituency Meetings shall be held at least once each school year, normally in the spring.
 
Sec. 2.      Special Constituency Meetings
 
When necessary, the Board may call a Special Constituency Meeting.
 
Sec. 3.      Notice of Time and Place for Constituency Meetings
 
The Board shall notify the pastor, the first elder, the clerk, and the bulletin secretary of each constituent church of the time and place of an upcoming Constituency Meeting.  Sufficient notice shall be given so that on three consecutive Sabbaths prior to the date of the meeting, written or verbal notice might be given at each church.  It is the responsibility of each church to notify its elected delegates of the Constituency Meeting.
 
Sec. 4.      Delegates to Constituency Meetings
 
Delegates to Constituency Meetings shall be Seventh-day Adventists in regular standing, elected by their respective constituent churches or ex officio.

 
  1. Each constituent church is entitled to elect a number of delegates equal to five percent of its membership as listed in the current Conference directory. It is          suggested that some of the delegates be elected from among the Board members of the constituent churches.
 
Church delegates shall be elected in the same manner as other church officers, and they shall serve from January 1 through December 31 of the year following their election.
 
 
No later than December 31, the clerk of each constituent church shall send to the Board Chair a list of its delegates for the coming calendar year.It is the responsibility of each church to notify the Board Chair of any changes to such list.

 
  1. All members of the School Board.
 
  1. All CPES full-time teachers.
 
  1. The three Conference officers, ex officio.
 
  1. The superintendent(s) of the Conference Office of Education, ex officio.
 
Sec. 5.      Business of Constituency Meetings
 
It is the responsibility of the constituency:

 
  1. To receive the Principal's report, the Treasurer's report, and other School related reports.
 
  1. To ensure adequate financing for the general operation of the School
 
  1. To receive the budget for the following school year at each spring Constituency Meeting.
 
  1. To vote long-range plans for School development, including the approval of financial plans for major capital improvements, as recommended by the Board.
 
  1. To vote pertinent plans and policies for the operation of the School.
 
  1. To recommend applicable policy changes to the Ontario Conference Office of Education.
 
  1. To establish and enact the Constitution and Bylaws, as proposed by the Constitution and Bylaws Committee and recommended by the Board, provided that they be in compliance with denominational policies.
 
  1. To encourage the organization and function of a Home and School Association.
 
Sec. 6.      Quorum
 
Thirty delegates shall constitute a quorum for the transaction of business at any Constituency Meeting.
 
 

Sec. 7.      Persons Entitled to Vote
 
Delegates alone are entitled to vote at Constituency Meetings. 
 
Sec. 8.      Votes to Govern
 
Every issue shall be decided upon by a simple majority of the votes cast, unless otherwise provided herein or in the Constitution.
 
Sec. 9.      Voting Method
 
Voting shall be by a show of delegate cards, unless a secret ballot is required by the Chair or requested by a delegate.
 
Sec. 10.  Proxy
 
Delegates may not vote by proxy.
 
Sec. 11.   Attendance at Constituency Meetings by Observers
 
Parents/guardians of students currently enrolled in the School who have not been elected as delegates may attend as observers, whether they be members of a constituent church or not.
 
CPES part-time teachers may attend as observers.
 
Non-delegate members of the constituent churches may attend as observers.
 
Observers may speak only if and when invited or permitted by the Chair.
 
 
ARTICLE IV - SCHOOL BOARD
 
Sec. 1.      Composition
 
The School Board shall consist of:

 
  1. The Chair (elected by the Board).
 
  1. The Vice Chair (elected by the Board).
 
  1. The Executive Secretary: the School Principal (ex officio).
 
  1. The Treasurer (elected by the Board).
 
  1. The senior pastor of each constituent church (ex officio).
 
  1. The CPES Home and School Association Leader (ex officio).
 
  1. The Adventist Education Leader of each constituent church (ex officio).
 
  1. One member for every 100 church members or major portion thereof for each constituent church, as listed in the current Conference directory.  These shall be elected by the constituent churches, who shall notify the Board of their appointment.
 
  1. The Superintendent and Associate Superintendent of the Conference Office of Education (ex officio).
 
  1. The three Conference officers (ex officio).
 
Sec. 2.      Qualifications
 
Board members shall be eighteen or more years of age, and shall be members of the Seventh-day Adventist Church in regular standing.
 
Sec. 3.      Election and Term
 
Board members shall be elected for a term of two years, to a maximum of four consecutive terms.                   
 
When a Board member has served for four consecutive terms, he/she must remain off the Board for a minimum of one (1) year before being eligible for election.  Normally, members shall assume their responsibilities on January 1.
 
Board members representing the constituent churches shall cease in their functions the moment they cease to be members of the constituent church or when they are replaced by new representatives (see above: Sect. 1, articles f., g., and h).
 
Sec. 4.      Responsibilities
 
It is the responsibility of the Board:

 
  1. To confer with the Conference Office of Education regarding all personnel matters relative to salaried employees, and to employ hourly wage personnel as needed, in consultation with the Conference administration.
 
  1. To ensure implementation of applicable policies and plans of the Conference Office of Education.
 
  1. To develop policies in areas of local concern such as:
  1. Transportation
  2. Purchasing procedures
  3. Tuition and other methods of financial support
  4. Admission requirements, in accordance with provincial and denominational guidelines
  5. Equipment and maintenance of the School plant
  6. Textbook purchases (pupil and/or School owned)
  7. Dress Code
 
  1. To implement master planning.
 
  1. To establish ad hoc committees for the efficient operation of the School.
 
  1. To support the Principal in the implementation of the School program, including:
  1. Committee/Board policies
  2. Teacher load
  3. Daily schedule
  4. Code of student conduct
 
  1. To review the recommendations of the School administration in situations involving serious disciplinary cases and to serve as the ultimate authority in the dismissal of students.  Board consideration of dismissal recommendations shall take place in closed or executive sessions.
 
  1. To support the work of the Home and School Association and to facilitate the election of its officers.
 
  1. To consider appeals and to answer questions regarding the operation of the School where satisfactory resolution has not been reached through prior interaction of the concerned parties and the School administration.
 
  1. To participate in the process of School evaluation as scheduled by the Conference Office of Education and, where required, by government agencies.
 
  1. To cooperate with the Conference Office of Education in planning for in-service and continuing education of teachers, and for teacher conventions.
 
  • To prepare, in counsel with the Conference Office of Education, a proposed plan of School organization and a basic curriculum plan for the School.
 
  1. To adopt the recommended Conference-wide School calendar.  Any local modification to or deviation from the same must receive prior approval from the Conference Office of Education.
 
 
  • To authorize the preparation of a School Handbook, which shall include items such as:
  1. Philosophy of education
  2. Financial information
  3. School regulations
  4. School calendar
  5. Course offerings
  6. Dress code
  7. Student conduct
 
  • To review and approve the funded annual operating budget prepared and presented by the Finance Committee.
 
  1. To review and approve the funded capital budget prepared and presented by the Finance Committee.
 
  1. To cooperate with the SDACC and Conference Offices of Education in matters of curriculum development and implementation.
 
  1. To conduct meetings in accordance with generally accepted parliamentary procedures, as suggested by the GC.
 
  1. To approve an annual schedule for Board and Executive Meetings.
 
Sec. 5.      Standard of Care
 
In the exercise of their power and in the discharge of their duties, Board members and officers shall act honestly, in good faith, and in the best interest of the School, exercising the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances.  Board members and officers shall comply with the School’s Constitution and Bylaws.
 
Sec. 6.      Meetings
 
Meetings of the School Board shall be held at least once every month during the School year, and during the summer vacation months as required to maintain the efficient operation of the School.
 
Sec. 7.      Place of Meeting
 
Meetings of the School Board shall be held at the School, unless otherwise announced.
 

Sec. 8.      Attendance
 
Board meeting may be attended in person or via teleconference
 
Regular attendance and active participation at all Board meetings is expected and encouraged.  Unjustified absence from three consecutive Board meetings or from more than one third of the Board meetings held in a year shall result in the Board declaring the position vacant, of which the Executive Secretary will notify both the delinquent member and the respective constituent church board for its appointment of a more reliable representative to the CPES Board.
 
Sec. 9.      Attendance By Members of Constituent Churches
 
Regular Board meetings shall be open for attendance to members of the constituent churches, provided they announce in advance their intent to the Chair to verify that the meeting they wish to attend is not in-camera.  Such visitors shall have no voting privileges. They shall have no voice unless otherwise determined by the Chair.
                 
Sec. 10.   Quorum
 
The Board may transact business in the presence of ten (10) of its members.  Once a quorum is established, it shall be deemed valid for the duration of the meeting.
 
Member attending a Board meeting via teleconference shall be counted as present.
 
Sec. 11.   Voting Methods
 
Voting shall be carried out viva voce, by a show of hands, or by electronic means, unless casting a ballot is required by the Chair or requested by a member.
 
Sec. 12.   Votes to Govern
 
Every issue shall be decided upon by simple majority vote, unless otherwise provided herein.
 
Sec. 13.   Declaration of Conflict of Interest and/or Commitment
 
A Board member who is in conflict of interest and/or commitment regarding an item that comes before the Board shall request to have entered in the minutes of the meeting the nature and extent of such conflict.  Persons making such disclosures shall refrain from voting on the item in which a conflict has been registered.  When a potential conflict exists, Board members are to follow usual ethical procedures and absent themselves from the meeting where there is personal gain for the duration of that agenda item.  Each Board member shall sign annually a statement of conflict of interest and/or commitment.  This form will be supplied by either the executive secretary of the School Board or the Conference Office of Education (see School Board Member, a Quick Start Guide, pp. 13 & 4 for definition of Conflict of Interest and/or Commitment as per NAD Working Policy 2008-2009).
 
 
Sec. 14.   Confidentiality
 
All discussions, distributed materials, and actions of the Board shall be kept confidential, unless otherwise indicated by the Chair.
 
The Chair shall convene or declare in-camera sessions of the Board at his/her own discretion and without appeal or at the request of two-thirds of the members of the Board.
 
In-camera sessions of the Board are closed to visitors; accounts of discussions shall not be recorded.  Actions, however, shall be recorded.  All in-camera discussions, distributed materials, and actions shall be kept confidential.  Breach of trust in this regard shall result in loss of membership.
 
Sec. 15.   Minutes
 
Minutes shall be kept in summary form, and written in conclusion form.  Minutes of Board meetings shall not be indiscriminately publicized. 
 
Sec. 16.   Discontinuation of Membership
 
Board membership may be terminated by vote of the Board of the church which elected the member (see above: Sec. 1. and 3.), or by majority vote of the School Board.
 
Recurrent absenteeism will result in loss of membership, as provided for in Sec. 8 above.
 
Sec. 17.   Vacancies
 
The School Board may fill vacant offices at any time at a meeting duly called for that purpose. 
 
When a vacancy occurs with respect to a representative from a constituent church, it shall be the duty of the constituent church involved to elect a new representative to serve for the remainder of the term (see above: Sec. 1. and 3.).
 
Sec. 18.   Liability Insurance Coverage for Board Members and Officers
 
The Conference provides liability insurance for the protection of Board members and of other persons acting at the Board's request, against any liability incurred by such individuals acting in their elected or appointed positions, except where the liability is incurred by failure to act in compliance with the stipulations of the Constitution and Bylaws, the stipulations of the Board, and/or the laws of the land.
 
 
ARTICLE V – OFFICERS OF THE BOARD
 
The following shall be the officers of the Board:

 
  1. The Chair
 
  1. The Vice Chair
 
  1. The Executive Secretary: the School Principal, ex officio.
 
  1. The Treasurer
 
 

ARTICLE VI – ELECTION AND TERM OF THE OFFICERS OF THE BOARD
 
By April of each year, the Board shall elect or reelect its officers from among the members and pastors of the constituent churches.
 
Officers shall serve from September 1 to August 31.  The School Board may fill vacant offices at any time at a meeting duly called for that purpose.
 
 
ARTICLE VII – DUTIES OF OFFICERS OF THE BOARD
 
Sec. 1.   The Chair
 
The Chair shall:

 
  1. Call or provide for the calling of Board and Constituency Meetings, and preside at these meetings.
 
  1. Serve as a consultant to the Executive Secretary on the preparation of an agenda for Board and Constituency Meetings.
 
  1. Follow appropriate parliamentary procedures.
 
  1. Encourage discussion relative to agenda items.
 
  1. Become acquainted with the School program and confer with the Principal on items pertaining to the operation of the School.
 
  1. Support the Principal in the administration of the School.
 
  1. Act as liaison with individual churches, ensuring open communication and the presentation of School items pertinent to each constituent church.
 
  1. Perform such other duties as the School Board may determine, and supervise the smooth operation of the School.
 
Sec. 2.   The Vice Chair
 
The Vice Chair shall:

 
  1. Act in the place of the chair in his/her absence and at his/her request.
 
  1. Perform such other duties as the chair or the Board may determine.
 

Sec. 3.   The Executive Secretary
 
The Executive Secretary shall:

 
  1. Give Board members sufficient notice (not less than five business days) regarding upcoming meetings of the Board.
 
  1. Prepare and maintain accurate records and minutes of Board actions and policies, ensure their custody and preservation, and forward copy thereof to the Conference Office of Education.
 
  1. Prepare and circulate the agenda and minutes five days before each Board meeting, in consultation with the Chair.
 
  1. Ensure that all actions taken and decisions made by the Board and at Constituency Meetings are in compliance with the current CPES Constitution and Bylaws.
 
  1. Carry on necessary correspondence for the School.
 
  1. File with the Conference Office of Education the yearly schedule of regular Board meetings.
 
  1. Maintain current the School’s Handbook.
 
  1. Act as liaison with the constituent churches, keeping them informed of pertinent School developments, plans, projects, events, and needs.
 
Sec. 4.   The Treasurer
 
The Treasurer shall:

 
  1. Keep adequate financial books and records, issue School bills and monthly statements to parents/guardians, collect tuition, and pay authorized bills.
 
  1. Present at each Board meeting a complete financial statement, prepared according to generally accepted accounting procedures.
 
  1. Prepare, with the Finance Committee, an annual budget for the School.
 
  1. Send copies of the budget and of the monthly financial statements to the constituent churches and to the Conference Office of Education not later than ten days after they are presented at Board or Constituency Meetings.
 
  1. Be the custodian of School funds, controlling the deposit of money, the safekeeping of securities and the disbursement of School funds.
 
  1. Conduct other business as directed by the Board.
 
 
Sec. 5.   Variation of Duties
 
From time to time, the Board may vary the powers and duties of any officer, provided that harmony with the Constitution and Bylaws be preserved.
 
 
ARTICLE VIII – EXECUTIVE COMMITTEE OF THE BOARD
 
Sec. 1.   Composition
 
The Executive Committee of the Board shall include ex officio members and elected members.  The ex officio members shall be the four Executive Officers of the Board and the senior pastors of the constituent churches.  The elected members shall be two Board members elected by the Board.
 
Sec. 2.   Election and Term
 
By April of each year, the Board shall elect from among its members the two elected members of the Executive Committee.
 
They shall serve from September 1 to August 31.  The Board may fill vacancies whenever they occur.
 
Sec. 3.   Duties
 
The duties of the Executive Committee shall include:

 
  1. Attend to such matters whose urgent nature requires that they be immediately addressed, without waiting until the next regular Board meeting.
 
  1. Preview and prepare items for presentation to and discussion by the Board.
 
  1. Address such matters whose sensitive nature requires strict confidentiality.
 
  1. Make decisions pertaining to matters whose minor importance does not require that they be addressed by the Board.
 
  1. Conduct other business as directed by the Board.
 
  1. Report to the Board all actions taken.
 
Sec. 4.   Meetings
 
The Executive Committee shall meet when necessary, being convened by the Chair.

Sec. 5.   Quorum
 
The Executive Committee may transact its business in the presence of a simple majority of its members.  This quorum must be maintained for the duration of the meeting, failure of which the meeting shall be immediately adjourned.
 
Sec. 6.   Minutes
 
The Executive Secretary shall record and preserve minutes of all actions taken.
 
 
ARTICLE IX – STANDING COMMITTEES OF THE BOARD
 
Sec. 1.   Designation
 
There shall be two standing committees of the Board, designated as follows:

 
  1. The Constitution and Bylaws Committee
 
  1. The Finance Committee
 
  1. The Marketing Committee
 
  1. The Personnel Committee
 
  1. The Strategic Planning Committee
 
Sec. 2.   Election and Term
 
By April of each year, the Board shall elect from among its members those who are to serve in these committees.
 
They shall serve from September 1 to August 31.  The Board may fill vacancies whenever they occur.
 
Sec. 3.   Constitution and Bylaws Committee
 
This committee shall be composed of five individuals. Three of these shall be elected by the Board from among its members.  The remaining two shall be the School’s Executive Secretary and the Conference Superintendent of Education, who shall serve ex officio.
 
At its first meeting, the members of this committee shall elect a Chair and a Recording Secretary.
 
It is the duty of this committee to implement revisions and updates to the Constitution and Bylaws, which it shall present to the Board for review.  Once approved, the Board shall propose them to the constituents for enactment at a Constituency Meeting.
 
(See also: CPES Constitution, ARTICLE VII – BYLAWS, ARTICLE VIII – INTERPRETATION, and ARTICLE IX – AMMENDMENTS).
 
Sec. 4.   Finance Committee
 
This committee shall be composed of six individuals.  Four of these shall be elected by the Board from among its members, one from each constituent church.  The remaining two shall be the School Principal and the Treasurer, who shall serve as ex officio
 
At its first meeting, the members of this committee shall elect a Chair and a Recording Secretary.
 
It is the duty of this committee to prepare and present to the Board an annual operating budget, a capital budget, and a long range capital renewal plan.
 
Additionally, this committee shall present to the Board recommendations regarding tuition, fees and church subsidies.
 
Sec. 5.  Marketing Committee
 
This committee shall be composed of seven individuals.  Four of these shall be elected by the Board from among its members, one from each constituent church.  The remaining three shall be the School Principal, the Treasurer, and the Ontario Conference Education Department Director, who shall serve as ex officio.
                          
At its first meeting, the members of this committee shall elect a Chair and a Recording Secretary.
 
It is the duty of this committee to prepare and present to the Board a current strategy for: a) strengthening the School’s relationship with the constituent churches; and b) marketing the School to the constituent churches and to the surrounding community.  The committee may seek input from external consultants.
 
Sec. 6.  Personnel Committee
 
This committee shall be composed of five individuals.  Two of these shall be elected by the Board from among its members.  The remaining three shall be the Board Chair, who shall also chair this committee, the School Principal, who shall act as Recording Secretary for this committee, and the Ontario Conference Education Department Director, who shall serve ex officio.
 
It is the duty of this committee to consider matters pertaining to the personnel of the School and to make recommendations to the appropriate entities for eventual implementation.
 
 
Sec. 7.  Strategic Planning Committee
 
This committee shall be composed of seven individuals.  Two of these shall be elected by the Board from among its members.  The third shall be a member of the teaching staff, elected by the Board.  The remaining four shall be the Board Chair, who shall also chair this committee, the School Principal, who shall act as Recording Secretary for this committee, the Treasurer, and the Chair of the Marketing Committee.
 
It is the duty of this committee to generate, update, and recommend to the Board a comprehensive strategic plan that includes short term (up to two years), medium term (three to five years), and long term (beyond five years) goals and objectives for the School.
 
This committee shall plan, coordinate, and host, on a bi-annual basis, a Strategic Planning Retreat of the Board to review, assess, and refocus its vision for the continuous development of the School
 
 
ARTICLE X – AUDITING
 
Financial records shall be audited annually by the Conference Auditing Service.  The auditor’s report shall be presented to the Board by the auditor in person.
 
The auditor’s report shall be presented in writing at the Constituency Meeting, and shall be available for inspection by any member.  Furthermore, the auditor shall be entitled to attend Constituency Meetings where his/her report is presented, and to be heard on any matter concerning the auditor’s report or other related issues.
 
 
ARTICLE XI – HOME AND SCHOOL ASSOCIATION
 
Sec. 1.   Purpose
 
The purpose of the Home and School Association (herein after referred to as the HSA) is twofold:

 
  1. To provide parent education
 
  1. To unite the home, the School, and the church in their endeavors to provide Seventh-day Adventist Christian education for the children.
 
(See: Church Manual, Chapter 9, p. 118)
 

Sec. 2.   Objectives
 
The objectives of the HSA are:

 
  1. To educate parents in cooperation with the church and School in their work of fostering the development of the whole child—“the harmonious development of the physical, the mental, and the spiritual powers.” Education, p. 13.
 
  1. To promote cooperation between parents and teachers in the educational process.
 
  1. To give guidance for establishing in the home an atmosphere of love and discipline in which Seventh-day Adventist Christian values can be instilled in children through Bible study, prayer, family worship, and the example of the parents.
 
  1. To provide an opportunity for parents and teachers to develop a positive relationship in their work for the children.
 
  1. To support the church School in its effort to more fully harmonize the principles of Christian education in philosophy, content, and methodology.
 
  1. To strengthen the relationship between home and School by promoting such activities as:
    1. Providing suggestions to the administration and School Board for program improvement.
    2. Encouraging frequent communication between home and School.
    3. Encouraging parents to visit the School.
    4. Encouraging teachers to visit the homes of students.
    5. Providing volunteer services as requested by the School.
    6. Assisting in providing the School with additional equipment and facilities not provided by the constituent churches or the Conference.
    7. To work toward the goal of enrolling every child of the church in the church School. Earnest endeavor should be made to provide ways for disadvantaged children to attend church School so that no Seventh-day Adventist child will miss the opportunity of a Seventh-day Adventist education.
 
(See: Church Manual, Chapter 9, p. 118).
 
Sec. 3.   Membership
 
The membership of the HSA shall consist of the following:

 
  1. The HSA Leader of each constituent church.
 
  1. The Adventist Education Leader of each constituent church.
 
  1. Twenty percent of the full-time teachers, elected by their peers.
 
  1. The Principal, ex officio.
 
  1. All parents/guardians of children currently enrolled in the School.
 
Sec. 4.   Officers
 
The officers of the HSA shall be:

 
  1. The Leader, who shall serve also as a member of the School Board.
 
  1. The Assistant Leader.
 
  1. The Secretary-Treasurer.
 
  1. The Principal, ex officio.
 
Sec. 5.Election of Officers
 
The first meeting of the HSA shall be convened by the School Principal or designate,
in the course of the month of June.
 
The first item of business shall be the election of officers.
 
Holding membership in a constituent church shall be a prerequisite for election.
 
Sec. 6.Term
 
The officers shall serve for one school year, commencing June 30.
 
Officers may be reelected.
 
Sec. 7.   Authority of the Board
 
All functions of the HSA must be approved by the Board.
 
Sec. 8.  Reporting to the Board
 
Following each meeting of the HSA, copy of the Minutes shall be submitted to Board for review and recording.
 

 
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Revised May 23, 2014